Paycheck calculator › Documents › Offer letter generator: everything a candidate needs to say yes, correctly worded
Offer letter generator: everything a candidate needs to say yes, correctly worded
A good offer letter states the pay, the start date and the conditions plainly and avoids accidentally creating an employment contract. This generator drafts it from your answers, keeps at-will language where it belongs, and can add a line showing what the salary takes home after tax in the work state (computed from the 2026 tables) — the number candidates actually want. Preview free; the PDF is $4.99.
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What's in the letter
- Position, manager, location, start date, employment type and FLSA status.
- Base pay with the pay frequency, bonus and equity sentences, benefits list, time off.
- Contingencies (background check, I-9), at-will statement, response deadline, signature and acceptance blocks.
State rules to remember
Several states require a written pay-rate notice at hire (New York, California, others), restrict asking for salary history, or require the pay range in postings. Non-compete terms belong in a separate agreement and are unenforceable for most workers in several states.
Frequently asked
Exempt or non-exempt?
Non-exempt employees must be paid overtime. Exempt status needs both a salary above the federal/state threshold and duties that qualify (executive, administrative, professional…). When unsure, non-exempt.
Should the letter mention a probation period?
Avoid it — it can imply job security after the period. At-will language covers both sides.
Can I add a signing bonus with clawback?
Put it in the bonus sentence with the repayment condition (e.g. repaid if you leave within 12 months); state law limits deductions from final pay, so make it a separate repayment obligation.